- High school diploma or general education degree (GED) plus one to three years office experience or equivalent training and experience.
- Ability to work in fast-paced, deadline-oriented environment.
- Ability to work weekends.
- Experience in AS/400 computer system
- PC skills: MS Office, Excel & Power Point
- Ability to add, subtract, multiply and divide whole numbers, fractions and decimals.
- Ability to use a 10-key calculator.
- Experience working in a shipping and receiving office preferred.
Track, maintain and report the daily hours and weekly hours
Assist with developing group budget and ensure adherence to budget.
Analyze and organize office operations and procedures such as bookkeeping, information management, filing systems, supply requisitions, and other clerical services.
Implement cost-savings strategies.
Expense approvals, receipts, invoices, payment, discrepancies and reporting related to Accounts Payables.
Log, track and report the weekly and monthly incentive plan.
Maintain filing system for personnel records, safety training, payroll, and required annual activities.
Utilize AS400 Accounting system (Workday) to generate Account Analysis, General Ledger and Invoice Tracking reports.
Account Analysis reporting by reviewing expenses as they compile for the Accounting month and check for accuracy.
General Ledger reporting by reviewing operating and corporate expenses as they hit the Accounting month.
Reconciling to ensure expenses hit the current month and expenses that fail to hit the current Accounting month.
Reconciling Dayforce discrepancies from all Dayforce users at the facility including system, user and vendor related issues.
Contact vendors to reconcile invoice discrepancies and outstanding payment issues.
Daily AP functions relating to maintaining Workday processes.
Ensuring the accuracy of all journal entries including payroll are accurate and in the system prior to month close.
Ensuring all month-end closing responsibilities and deadlines are carried out during the closing cycle.
This includes reclasses, MTO’s, expense and payroll accruals, workers compensation, and group insurance totals.
Reconciling final General Ledger at month-end for determining final dollars for Customer Monthly Financial statement, including reconciling Preliminary statements to ensure accurate dollars are reflected on the Final Operating Statement.
Maintaining Monthly Account Expense Spreadsheet throughout accounting month for accurate reporting of financials and to inform Director of Operations weekly of the total dollar spent to date.
Prior Month Adjustment analysis performed monthly to ensure accuracy of dollars billed back to customer.
Multiple excel spreadsheets maintained to track monthly comparison to General Ledger versus the amount billed back to customer and the variance explanations are provided to GL contact to balance books for Lineage and the Customer.
Completion of Final Financial Statement (True-Up) to submit to Director of Operations for approval and commentary prior to submitting to customer for bill back.
Tracking YTD expense totals by vendor and by GL accounts for future budget preparation.
Retrieve all invoice copies of monthly expenses from Corp. and Workday to bill back customer
Compile invoice copies, tally invoices by account to match total amount billed back and mail backup invoices to customer monthly.
Maintain filing of all invoice copies for the facility.
Purchase all office supplies and products to maintain proper function of office machines, including copier, faxes, and postage meter.
Responsible for service request on nonfunctioning office equipment in the facility, including copier, postage meter, printers and phones.
Provide Backup support for payroll Ensure annual safety training and videos are up to date and completed thoroughly.
Some Human Resources functionality.
Maintain a positive relationship with everyone in the building.
Participate in the monthly safety committee meeting, helping resolve safety issues.
Provide a safe work environment through personal actions.
Assist in settling disputes should any payroll issues arise. Able to work some extended hours to include nights and weekends as needed Other duties as requested.
This is an excellent position to begin your career path within Lineage! Success in this role enables greater responsibilities and promotions! A career at Lineage starts with learning about our business and how each team member plays a part each and every day to satisfy our customers’ requirements. Beyond that, you’ll help us grow and learn on our journey to be the very best employer in our industry. We’ll ask you for your opinion and ensure we do our part to keep you developing and engaged as we grow our business. Working at Lineage is energizing and enjoyable. We value respect and care about our team members.
Lineage is an Equal Employment Opportunity Employer and is committed to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful harassment and retaliation. Lineage will not discriminate against any applicant on the basis of race, color, age, national origin, religion, physical or mental disability or any other protected status under federal, state and local law.
Lineage provides safe, stable, reliable work environments, medical, dental, and basic life and disability insurance benefits, 401 retirement plan, paid time off, annual bonus eligibility, and a minimum of 7 holidays throughout the calendar year.