Job Summary:

The Accounts Payable Specialist is responsible for managing the accounts payable cycle, processing invoices and payments, and collaborating across departments to support accurate financial reporting and internal controls. This position supports weekly payment processing, vendor onboarding, expense reporting, and maintains documentation integrity. The role reports to the Accounting Manager and partners closely with Finance, Procurement, and Operations functions.

Duties/Responsibilities:

• Maintain and respond to all accounts payable email correspondence.

• Process accounts payable bills and vendor credits accurately and on time.

• Issue weekly payments by check and ACH/Wire.

• Assist with onboarding and setup of new vendors.

• Prepare and review monthly purchasing card (P-card) expense reports in Concur.

• Approve employee expense reports in Expensify.

• Upload monthly credit card transactions into NetSuite.

• Monitor cash activity and assist with recording cash transactions.

• Support annual audits and preparation of tax filing documentation.

• Collect and distribute incoming office mail.

• Prepare Excel spreadsheets, analyze data, and complete ad hoc assignments as needed.

• Identify process improvement opportunities and suggest solutions to enhance efficiency and internal controls.

• Communicate effectively within the Finance team and with internal partners.

• Support special Finance projects as assigned.

• Perform other duties as assigned by management.

Skills/Abilities/Experience:

• 1–3 years of experience in accounting, accounts payable, or related finance function.

• Proficiency in Microsoft Excel and Microsoft Word.

• Experience with accounting or financial software; NetSuite and Bill.com preferred.

• Excellent communication and interpersonal skills.

• Strong analytical skills with attention to detail.

• Highly organized with the ability to multitask and prioritize work.

• Ability to work both independently and collaboratively in a fast-paced environment.

Minimum Qualifications:

• BS degree in Accounting, Business Administration, Finance, or related field preferred.

• Proven accounts payable or financial processing experience (1–3 years).

• Experience using ERP and expense management software preferred.

Physical Requirements:

• Must be able to sit at a desk approximately 80% of the time.

• Ability to sit or stand for extended periods and lift up to 10 pounds.